Job Details
HR Administrator
Sector:HR & Training
Region : Greater London
Location: London
Salary: £22,000 - £26,000
Job Ref.: GHSON22850
Job Information
I am currently recruiting for an experience HR Administrator in central London. I am keen to speak to HR Administrators who have experience in the professional services sector.This is an urgent vacancy and the successful candidate will need to provide administrative support to the Human Resources Department. Ensure that the systems and procedures run smoothly so that the department is effectively supported at all times providing an efficient service both internally and externally.
The successful candidate must have worked as a HR Administrator recently or in a similar HR position.
RESPONSIBILITIES
HR Administration
General ad hoc changes e.g. preparing letters to confirm changes to employees contracts, preparing letters for maternity and paternity leaves etc.
Recruitment : scheduling interviews, managing internal job postings, recruitment website, mailbox and applicant tracking system
Checking and copying of visas and passports for all new starters and interns to the company.
Training and Administration
In conjunction with other HR colleagues, host the weekly Monday morning HR induction for new starters
Co-ordinate and book training venues and facilities as required.
Undertake administration relating to the Learning Management System (LMS)
Projects
The HR Administrator will become involved with other departmental projects as needed.
Systems:
HR Database Management (SAP HR) ensuring quality of information stored, updating records accordingly, manage ad hoc and regular monthly reports
Payroll administration :-
Inputting payroll actions onto the HR database on a monthly basis
Preparing information to send to ADP (payroll) from SAP/Excel
Liaising with Finance and ADP to resolve payroll issues
Processing of invoices on SAP : ensuring invoices are dealt with promptly and liaising with Accounts Payable over any queries or problems
General Administration:
Working as part of a close knit HR team, providing assistance as and when needed
Managing the scheduling of the Floating Assistants (approximately 20 people)
Carrying out company reference checks and screening by liaising with our 3rd party provider
Issuing reference request letters
Following up with our third party provider to obtain completed reports and flagging any issues to the Human Resource Managers
Provide general departmental support:-
Answering phone calls
Dealing with general queries regarding employee relations matters
Updating Security/ IT regarding weekly starters and leavers
Responding to speculative letters
Providing reference letters for employees
Arranging meeting rooms and booking catering if required
Managing the eye-care voucher scheme
Arranging season ticket loans for employees
Dealing with SAP performance management queries
Departmental Filing
Office management:-
Responsible for collecting and opening post
Ensuring that stationery is up to date, printers have sufficient paper supply
Management and archive of departmental and employee files
SKILLS / COMPETENCIES / EXPERIENCE:
Highly organised, motivated and experienced administrator who enjoys working in a busy environment and dealing with people
Must have worked in the Professional Services sector
Maintain the highest standards of confidentiality
Calm under pressure, with a common sense approach and a willingness to help wherever required
Excellent systems knowledge (Word and Excel is essential, previous use of SAP and databases would be an advantage)
Analytical and numerate
Ability to prioritise effectively and good attention to detail
Strong interpersonal/communication skills (ability to build relationships and gain credibility in order to achieve results)
Excellent team player