Job Information

I am currently recruiting for an experienced HR Assistant/ Office Manager for a Pharmaceutical company in central London.

This is a Temp to Perm contract.

The successful candidate will have worked as a HR Generalist in an office environment. Candidates who have worked in either an Pharmaceutical, Scientific, Distribution or Sales sector would be of interest, along with candidates who have worked in small to medium organisations.

The role is 80% HR and 20 % Office Management.

The role is to undertake all office management and administrative responsibilities. To manage the IT systems and to undertake the day to day HR Administrative responsibilities of the business. You will be supporting the HR Manager on a daily basis with all aspects of a HR Generalist role.

RESPONSIBILITES:

• General ad hoc changes e.g. preparing letters to confirm changes to employees’ contracts, preparing letters for maternity and paternity leaves etc.
• Recruitment : scheduling interviews, managing internal job postings, recruitment website, mailbox and applicant tracking system
• Checking and copying of visas and passports for all new starters and interns to the company.
• Training and Administration
• Co-ordinate and book training venues and facilities as required.
• On occasion become involved with other departmental projects as needed.
• HR Database Management ensuring quality of information stored, updating records accordingly, manage ad hoc and regular monthly reports
• Inputting payroll actions onto the HR database on a monthly basis
• Preparing information to send to payroll
• Liaising with Finance to resolve payroll issues
• Working as part of HR team, providing assistance as and when needed
• Carrying out company reference checks and screening by liaising with our 3rd party provider
• Issuing reference request letters
• Following up with our third party provider to obtain completed reports and flagging any issues to the Human Resource Managers
• Answering phone calls
• Dealing with general queries regarding employee relations matters
• Updating Security/ IT regarding weekly starters and leavers
• Responding to speculative letters
• Providing reference letters for employees
• Departmental Filing
• Responsible for collecting and opening post
• Ensuring that stationery is up to date, printers have sufficient paper supply
• Management and archive of departmental and employee files

EXPERIENCE & SKILLS REQUIRED

• CIPD or equivalent
• Experience of working as a HR professional in a Generalist position.
• Highly Competent with using MS Office Products
• Good Attention to Detail
• Confident, Professional
• Able to work on own initiative and to be effective in a changing environment