Job Details

HR Administrator/Assistant

Sector:HR & Training

Region : West Midlands

Location: Birmingham

Salary: £25,000 - £30,000

Job Ref.: GHAG80503

Job Information

I am currently working with an organisation in Birmingham who are looking to appoint HR Administrator/ Assistant.

The role is to provide comprehensive HR administration and support across all aspects of HR working closely with line managers/directors and reporting to the Finance Manager. The successful candidate will work with Finance Manager to ensure a high quality service is delivered to the business.

This is a stand-alone position and therefore the candidate must have extensive experience of working as a HR Assistant in a generalist role.

RESPONSIBILITIES

• 1st line of support and advice for managers relating to sickness, grievance and absences.
• Support Managers/Directors with recruitment requirements including production of person and job specs, source for candidates and selection through to interviews
• Co-ordinate interviews with recruitment agencies and direct applicants
• Initiate induction checklist for new starters and process in a timely manner
• Enter new starter information onto the relevant systems
• Arrange induction programs for new starters liaising with line manager/director
• Main point of contact for our payroll provider and all employees relating to monthly pay
• Collate and input all relevant information relating to payroll on a monthly basis (ie new starters, leavers, tax forms, benefits, contract changes, sickness absence and maternity/paternity pay)
• Provide reports to the departments and the business when necessary with support from the Finance Director
• Ensure all paper/electronic files are compliant at all times
• Co-ordinate training carried out in-house with line managers/directors, including invites, reserving and setting up rooms, organizing lunches and collating evaluation forms
• Monitor and record training for reporting purposes
• Ensure appraisals are carried out annually, sign off and file appraisals
• Responsible for processing all employee benefits, including pensions, private healthcare, travel and season ticket loans
• Manage the holiday scheduler, including adding new starters and removing leavers
• Manage sickness records
• Ensure appropriate security for all HR-related information
• Ensure HR Intranet is up to date
• Meet with employees and line managers/directors as per their requests
• Maintain an awareness of HR best practice at all times

SKILLS AND EXPERIENCE REQUIRED

• CIPD or equivalent
• Previous HR administration experience within a busy environment
• Ability to build effective relationships with line managers/directors and employees in all levels of the business
• Excellent IT skills, particularly Microsoft Excel and Word
• The ability to maintain strict confidentiality
• Excellent organization and time management skills
• Attention to vast amount of detail and commitment to high degree of accuracy
• The ability to work effectively under pressure
• Ability to organize and prioritise a varied and often urgent workload from a variety of sources
• Excellent communication skills : written and verbal
• Willingness and eagerness to learn new skills and produce high quality work
• Flexibility and willingness to accept change
• Willingness to travel to other office locations
• Knowledge of current UK employment law