Job Information

Cameron James Professional Recruitment are working with a Professional Services organisation who are looking to appoint a HR Assistant to be responsible for the administration of the day-to-day operations of the London Human Resources function.

The HR Assistant will provide efficient administrative support to the HR Manager in relation to all aspects of the employee life cycle, including: recruitment and onboarding, absence management, HRIS, learning and development, compensation and benefits, reward and recognition and graduate recruitment. The role holder may on occasions, provide support to the Director of Administration and the HR Director for EMEA.

Responsibilities:

• Log all associate and administrative staff (Manager/Director level) applications on the recruitment tracking spreadsheet
• Liaise with agencies to arrange associate interviews and ensure interviewers have the appropriate paperwork prior to the interview
• Produce Training Contract offers, employment contracts and coordinate all aspects of the new hire process, including reference, conflict and background checks
• Prepare the induction timetable
• Periodically remind Supervisors and Trainees to update training records and notify the HR Manager of any issues
• Update the payroll amendment spreadsheet in accordance with monthly deadlines
• Administration of all staff benefits: including setting up new memberships; notifying any changes/leavers to benefit providers; maintaining benefits tracking spreadsheet and ensuring expression of wish forms are completed/held on file
• Distribute monthly payslips
• Obtain, and where necessary chase, documentation to prove right to work in the UK
• Assist the HRM with the annual diversity survey and reporting
• Provide up-to-date reports to the Director of Administration for business continuity plan
• Assist HR Manager/Director of Administration with the annual risk and compliance e-learning
• Modules
• Maintain records of attendance at all internal and external courses/conferences and ensure training records are updated
• Track holiday requests and sickness and absence on the appropriate tracking spreadsheet, sending out and collating self-certification forms
• Respond to reference requests for current and previous employees
• Update and maintain the HR filing system (both hard copy and e-filing)
• Assist with the update of all standard HR and Compliance documentation/policies
• Assist with the administration of the recognition awards programme and the coordination
• of staff appreciation day events
• Be familiar with all policies and procedures and develop an understanding of UK employment legislation
• Arrange meetings and conference calls including booking rooms, circulating agendas and
• preparing information packs for distribution at meetings. Process invoices and expense reimbursements
• Prepare all forms of general correspondence (i.e. letters, memos, reports, creating presentation
• Maintain centralised HR contact lists
• Assist with any ad hoc HR related duties and projects as and when necessary

Person Specification:

• Strong written and verbal communication skills
• A critical eye for detail and consistency
• Well organised with the ability to multi-task
• Positive, professional attitude and able to remain calm under pressure
• Ability to prioritise and use own initiative
• Highly motivated and confident
• Dependable and team-orientated
• To perform this job successfully, the post holder must be proficient in the use of MS Office applications (Word, Excel, PowerPoint and Outlook).