Job Information

I am currently recruiting for a HR and Recruitment Administrator for an initial 6 month contract which will potential include a maternity cover further down the contract within the Education sector.

This is a generalist Administration position and successful candidate will have experience with Recruitment, Candidate management, HR Administration, be extremely organised and be able to communicate effectively.

RESPONSIBILITIES

• To be responsible for, and oversee the administration of Recruitment.
• Proof reading and placing employment advertisements, responding to enquiries, arranging and scheduling interviews.
• To be the front person who chaperones candidates to and from interviews.
• Responding to applicants as directed by the HR Manager.
• Validating application forms for complete information with the applicant.
• Administration of DBS applications.
• Administer application checks such as career history and dates, the right to work in the UK, as required to satisfy the Immigration Border Agency and the College’s compliancy regulations.
• Arrange in-house training as directed by the HR Manager.
• Update the HR training matrix, keeping the HR Manager advised of relevant matters.
• Maintaining and continually monitoring HR databases with relevant personnel details to a high degree of accuracy and confidentiality.
• Maintaining good records of safer recruitment legislation and vulnerable environment compliancy.
• Typing correspondence on behalf of the HR Manager, for example: responses to prospective applicants, invitations to interviews and reference requests.
• Preparing Employment Induction papers and documents in advanced of Induction meetings with new staff.
• Improving/creating new filing systems and maintaining them.
• Other tasks, as directed by the HR Manager.
• Organise catering for meetings, ensuring venues are presentable and relevantly equipped. This may include liaison with the Domestic Supervisor and IT Department.
• Maintaining personnel files to a high degree of specified criteria and confidentiality.
• Organising and storing archived paperwork, documents and computer-based information.




SKILLS AND EXPERIENCE REQUIRED

• Good spoken and written communication skills.
• Good proven administrative experience is essential.
• Ability to recognise and carry out a high level of confidentiality and discretion.
• Highly organised person who is able to prioritise tasks and deliver completed work to tight deadlines.
• Flexible and willing to accommodate different working processes as business needs change and develop.
• Ability to act on own initiative.
• Strong drive and motivation to complete daily duties.
• Excellent inter-personal skills and telephone manner.
• Computer literacy (Microsoft Office, including Outlook, Excel, Powerpoint and Word) is essential.