Job Details

Procurement Assistant

Sector:

Region : South East England

Location: Royal Tonbridge Wells

Salary: Competitive Company Benefits

Job Ref.: JW SE TECH ACT MGR

Job Information

We are seeking applicants for a Procurement Assistant position, please read the following carefully and we would welcome your application if you possess the qualities listed.

• Support procurement team, liaising with suppliers on volumes, packing plans, packaging requirements and confirming weekly programmes
• Monitoring supply from growers on a daily basis and reporting variances to plan
• Liaison with sales team on weekly supply vs customer requirements
• Coordinate with logistics and supply chain team on loading requirements
• Running weekly accounting, preparing any claims and account sales
• Prepare end of season reviews and work on future procurement plans with the procurement team
• Work closely with Imports Operations Manager on programmes, availability sheets, arrival updates and approvals for use.


Job Responsibilities:

• Liaison with suppliers on short term availability, daily loadings, and making sure departure advices and loading notes are received
• Preparing weekly supplier programmes tailored to customer demand
• Coordinating and booking logistics and sending load plans
• Daily liaison with sales team, packhouse and QC team on customer requirements in terms of volumes, quality, pack format and varieties
• Monitoring quality reports, stock rotation and packing charges
• Monitoring programme vs actual on deliveries to highlight any shortages/over supply
• Preparation of supplier returns & liaison with accounts on invoices and claims
• Prepare seasonal reviews and any adhoc reporting as required
• Calculate foreign currency requirement and confirm to finance
• Other ad hoc duties as required.


The Person:

• Evidence of extensive experience working in a comparable role, preferably within the soft fruit industry.
• Be able to communicate in Spanish at a level which enables you to work with non-English speaking suppliers.
• Strong appreciation of our business needs and resourcefulness in coming up with solutions to their challenges.
• Ability to relate to key client personnel in a professional and credible fashion.
• Well developed personal and written communication skills, including the ability to communicate with a wide range of employees.
• Good interpersonal skills with all stakeholders in the business.
• Ability to work as part of a team with colleagues across professional, operational and cultural boundaries.
• Proactive approach and prompt responses to all service requests.
• Ability to identify needs and issues and recommend suitable and pragmatic courses of action and solutions, adopting a risk aware approach.
• Good time management and organisational skills with the ability to handle a number of tasks at once and meeting deadlines as required.
• Very good organisational skills.
• Good IT skills including experience of Word and Excel.


The role will involve some travel and weekend working in rotation.