Job Details
Procurement Assistant
Sector:
Region : South East England
Location: Royal Tonbridge Wells
Salary: Competitive Company Benefits
Job Ref.: JW SE TECH ACT MGR
Job Information
We are seeking applicants for a Procurement Assistant position, please read the following carefully and we would welcome your application if you possess the qualities listed.• Support procurement team, liaising with suppliers on volumes, packing plans, packaging requirements and confirming weekly programmes
• Monitoring supply from growers on a daily basis and reporting variances to plan
• Liaison with sales team on weekly supply vs customer requirements
• Coordinate with logistics and supply chain team on loading requirements
• Running weekly accounting, preparing any claims and account sales
• Prepare end of season reviews and work on future procurement plans with the procurement team
• Work closely with Imports Operations Manager on programmes, availability sheets, arrival updates and approvals for use.
Job Responsibilities:
• Liaison with suppliers on short term availability, daily loadings, and making sure departure advices and loading notes are received
• Preparing weekly supplier programmes tailored to customer demand
• Coordinating and booking logistics and sending load plans
• Daily liaison with sales team, packhouse and QC team on customer requirements in terms of volumes, quality, pack format and varieties
• Monitoring quality reports, stock rotation and packing charges
• Monitoring programme vs actual on deliveries to highlight any shortages/over supply
• Preparation of supplier returns & liaison with accounts on invoices and claims
• Prepare seasonal reviews and any adhoc reporting as required
• Calculate foreign currency requirement and confirm to finance
• Other ad hoc duties as required.
The Person:
• Evidence of extensive experience working in a comparable role, preferably within the soft fruit industry.
• Be able to communicate in Spanish at a level which enables you to work with non-English speaking suppliers.
• Strong appreciation of our business needs and resourcefulness in coming up with solutions to their challenges.
• Ability to relate to key client personnel in a professional and credible fashion.
• Well developed personal and written communication skills, including the ability to communicate with a wide range of employees.
• Good interpersonal skills with all stakeholders in the business.
• Ability to work as part of a team with colleagues across professional, operational and cultural boundaries.
• Proactive approach and prompt responses to all service requests.
• Ability to identify needs and issues and recommend suitable and pragmatic courses of action and solutions, adopting a risk aware approach.
• Good time management and organisational skills with the ability to handle a number of tasks at once and meeting deadlines as required.
• Very good organisational skills.
• Good IT skills including experience of Word and Excel.
The role will involve some travel and weekend working in rotation.