Job Details

HR Administration Mnager

Sector:HR & Training

Region : Greater London

Location: West London

Salary: £28,000 - £30,000

Job Ref.: GIBB4668

Job Information

Cameron James Professional Recruitment are working with a National Leisure organisation who are looking to appoint a HR Administration Manager. The HR Administration Manager will drive HR operational excellence by ensuring all HR administration, systems, processes and procedures are consistently managed and accurately delivered to the required standards and timelines.?

Responsibilities:

• Manage and motivate the HR Coordinator to deliver HR operational requirements to required standards & timelines.
• Create and implement annual team objectives and action plans that are aligned to the overall HR plan.
• Continuously identify HR process improvements, highlighting proposed changes to the Head of HR.
• Tender company insurance benefits and provide renewal proposals for approval.
• Create reviews and proposals that help decision making relating to the renewal or termination of specific benefits.
• Ensure all aspects of the company car fleet is effectively managed, which includes ordering new cars, accidents, maintenance & repair, annual service, employee licences, hire cars, lease management.
• Ensure all benefit administration is up to date at all times (e.g. inform benefit providers of leavers and starters).
• Complete season ticket loan applications and implement.
• Manage the implementation of the annual pay review and incentive plan payment process by sending out documents to obtain initial proposed payments from line managers, right through to the distribution of individual employee letters.
• Continuously improve and implement processes for new starter and leaver checklists.


• Drive all actions on the new starter and leaver checklists, flagging up any issues to the Head of HR.
• Issue confirmation of terms and conditions
• Coordinate Training activity
• Coordinate recruitment activity


• Collate employee performance review data & succession planning information.
• Assist in maintaining any HR related databases (e.g. succession planning, talent pool).
• Support the Learning & Development Manager to coordinate the evaluation process and the collation of all people related data, metrics, information and reports.
• General administration support


Person Specification:

• Previous experience in a busy and diverse HR support role, supporting large teams or minimum of 6 people
• Although CIPD Graduate membership is not essential, CIPD Graduate calibre is desirable
• Experience of preparing employee offer letters, employment contracts and contract changes


• Proven ability to manage a high volume of workload with changing and often reactive deadlines
• Proven experience in gathering data from a variety of sources to create management reports and models using advanced Excel (Pivot tables and V-lookups)
• Experience of providing support to line managers across the business, face to face or over the phone
• Experience of processing and monitoring budget expenditure, invoicing and Purchase Orders
• Able to demonstrate solid examples of tracking HR activity to ensure compliance
• Managing benefits and providing insightful Market Information
• Liaising with external 3rd party benefit providers to resolve issues
• Team Management or supervisory experience.


• Attention to detail: Focused on the accuracy and quality of work through to completion.
• Initiative: Takes action of one’s own accord if it is required, beyond what was asked if necessary; able to achieve results without constant instruction
• Planned and organised: Establishes a clear list of tasks; prioritising and scheduling activities in order to maximise the use of time, putting in place effective supporting systems and processes
• Works well under pressure: Keeps control of workload and effectively manages demands
• Adaptability: Able to adjust to changing circumstances or demands. Able to manage multiple tasks in line with the needs of the business
• Communication: Strong written and verbal communication skills, with ability to effectively communicate at all levels
• Teamwork: Works well with others in the pursuit of shared objectives; readily shares information and uses team members’ strengths to achieve objectives