Job Information

Purchasing Administrator

We are seeking applicants for a Purchasing Administrator’s role with a rapidly expanding food company.

The role will support the procurement function, liaising with suppliers on volumes, packing plans, packaging requirements and confirming weekly programmes

Key Duties:

• Monitoring volumes and quality of product from suppliers on a daily basis and reporting variances to plan
• Liaison with sales team on weekly supply vs customer requirements
• Coordinate with logistics and supply chain team on loading requirements
• Work closely with Imports Operations Manager on programmes, availability sheets, arrival updates and approvals for use.
• Liaison with suppliers on short term availability, daily loadings, and making sure departure advices and loading notes are received
• Preparing weekly supplier programmes tailored to customer demand
• Coordinating and booking logistics and sending load plans
• Daily liaison with sales team, pack house and QC team on customer requirements in terms of volumes, quality, pack format and varieties
• Monitoring quality reports, stock rotation and packing charges
• Monitoring programme vs actual on deliveries to highlight any shortages/over supply
• Preparation of supplier returns & liaison with accounts on invoices and claims
• Prepare seasonal reviews and any adhoc reporting as required
• Calculate foreign currency requirement and confirm to finance




The Person:

• Evidence of extensive experience working in a comparable role, preferably within the soft fruit industry
• Spanish speaking
• Well-developed personal and written communication skills, including the ability to communicate with a wide range of employees
• Ability to identify needs and issues and recommend suitable and pragmatic courses of action and solutions, adopting a risk aware approach
• Good time management and organisational skills with the ability to handle a number of tasks at once and meeting deadlines as required
• Good IT skills including experience of Word and Excel
• The role will involve some travel and weekend working in rotation