Job Information

Cameron James Professional Recruitment are working with an International Law Firm who are looking to recruit a HR Co-ordinator to be responsible for coordinating a wide range of generalist human resources activities in relation to the employee life cycle, including recruitment and on-boarding, employee relations, learning and development, compensation and benefits, reward and recognition and HRIS.

The role is primarily focused on the secretarial and business support teams working closely with the Line Managers to provide a full HR service for their teams.

Responsibilities:

• Research all secretarial and administrative staff vacancies and adopt the best solutions to fill the vacancy
• Liaise with Line Managers to create job descriptions for each vacancy to build and
• maintain a library of job descriptions for the London office
• Establish good working relationships with agreed key agencies and ensure SLAs are in place and reviewed/renewed as appropriate
• Oversee the HR Assistant to update and maintain recruitment trackers and ensure that responses to all speculative/internal applications are produced in a timely manner
• Obtain, and where necessary chase, documentation to prove right to work in the UK
• Prepare contract amendment letters
• Acknowledge receipt of resignation letters and arrange and conduct exit interviews In the absence of the HR Manager, the post-holder may be required to conduct exit interviews
• Manage diversity statistics for the London office
• Coordinate the annual performance review process for all secretarial and administrative staff
• Act as first point of contact for all enquiries relating to the performance review process
• Work with the Line Managers to identify ongoing training needs for the administrative staff
• Coordinate delivery of training programs as approved
• Compile and submit the payroll amendment spreadsheet in accordance with monthly deadlines to the HR Manager
• Prepare the annual salary review and bonus letters for all employees
• Where appropriate, conduct return to work interviews for all administrative staff
• Ensure the Firm’s sick pay policy is applied consistently
• Track all maternity, paternity, parental, dependency leave requests and prepare the necessary letters and HR administration related to such leaves of absence
• Assist the HR Manager with any flexible working requests and prepare the contract amendment letters
• Ensure consistent performance throughout the administrative staff solving basic performance issues initially through counselling and where necessary escalating the issue to the HR Manager
• Note taking at disciplinary/capability/grievance hearings with a view to ultimately assuming
• Maintain the HR database
• Update and maintain the HR filing system (both hard copy and e-filing)
• Assist with the update of all standard HR and Compliance documentation/policies
• Maintain centralised HR contact lists
• Assist with any ad hoc HR related duties and projects as and when necessary


Person Specification:

• Essential to have experience in a similar HR position, ideally within a Law Firm
• CIPD Level 3 (Certificate in HR Practice) or part CIPD qualified would be preferred (not essential)
• Strong written and verbal communication skills
• Critical eye for detail and consistency
• Well organised with the ability to multi-task
• Positive, professional attitude and able to remain calm under pressure
• Ability to prioritise and use own initiative
• Highly motivated and confident
• Dependable and team-orientated
• Professional demeanour appropriate for an international law firm
• To perform this job successfully, the post holder must be proficient in the use of MS Office applications (Word, Excel, PowerPoint and Outlook).