Job Details

Paraplanner IFA Administrator

Sector:Financial Services

Region : Yorkshire & Humberside

Location: Hessle

Salary: Salary Neg DOE

Job Ref.: CL2707PPS

Job Information

Paraplanner : Support Staff

Reporting to: Practice Manager/Compliance Manager
Purpose of the role

The main purpose of the role is to support Financial Planners by conducting product research and producing accurate and compliant client reports and suitability letters. This will underpin the delivery of advice to clients by the Financial Planners.

Key Accountabilities

• Providing financial planning and suitability reports using the appropriate research tools within the agreed timescale;
• Ensuring that factfinds and the adviser’s meeting notes are fully and comprehensively completed and that all outstanding information has been received prior to preparing any financial planning reports and suitability letters
• Ensuring that on completion of business by the Financial Planner client files are complete and all relevant documentation enclosed before submission;
• Ensuring that client files are compliant on completion of new business, and where advice has been provided;
• Ensuring all Financial Planning and Suitability Reports and letters are compliant, technically accurate and completed in line with the Business Standards and templates provided;
• Establishing strong relationships with clients and attending client meetings where appropriate or required
• Submitting new business promptly to providers, ensuring legible copies are uploaded to the back office system and implementing agreed actions
• Obtaining the information necessary to compile an accurate cashflow forecast
• Preparing cashflow forecasts for clients and discussing these with the financial planner
• Ensuring all meetings, enquiries and subsequent dealings with clients, introducers and product providers are conducted in a professional manner and comply with the company’s procedures;
• Working collaboratively with financial planners and administrators to ensure work in progress is completed in a timely fashion
• To participate in the Training & Competence Scheme for Research Analysts (Paraplanners) and set regular personal targets with reference to feedback given on file checking, report writing and technical issues and to participate in training sessions and meetings when requested or required by the company;
• To work with Financial Planners, other Paraplanners, Managers and Directors on other projects, from time to time as required;
• To maintain the professionalism of the firm at all times and act accordingly in all dealings with colleagues, clients, providers and visitors.
• Skills traits and competencies
• Excellent computer skills including Word and Excel
• Excellent verbal and written communication skills
• Good grasp of English language and Mathematical concepts
• An ability to prioritise your workload and meet deadlines
• Professional and confident telephone manner
• Excellent technical knowledge
• Good organisational skills
• Accurate with good attention detail
• Ability to proactively resolve problems quickly and efficiently
• Good knowledge of True Potential and other IT systems (e.g Microsoft Office) used to perform the role
• Good awareness of Data Protection legislation and risks
• Good understanding of compliance procedures and Business Standards
• ExEnergetic, enthusiastic and a positive influence on others
• Good team-worker
• Takes personal responsibility for consistently delivering high quality work
• Able to manage the consistent application of agreed operational processes
• Able to use own initiative to complete tasks independently
• Open and honest with colleagues, managers and Directors
• Good attendance and timekeeping
• Professional and business-like
• Productive, efficient and effective
• Ability to work under pressure
• Discreet