Job Details
HR ADMINISTRATOR - permanent/full-time
Sector:HR & Training
Region : Yorkshire & Humberside
Location: Leeds
Salary: £21000
Job Ref.: 46783696
Job Information
Responsible to: HR Manager
Based: Head Office in Leeds (LS10) – with occasional travel across the UK as required
Job Purpose
The HR Administrator is responsible for the proactive management of day to day
administrative tasks and processes, and is the first line support for any HR support
queries.
Responsibilities
- First point of contact in the team, for handling and resolving general HR queries.
- General enquiries to the HR inbox to be responded to or actioned same day (logging of information).
- Maintain records and systems promptly and accurately, ensuring data protection requirements are met.
- Collate data, analyse and report on information such as headcount, absence and turnover as and when required.
- Liaise with payroll on a regular basis with new starters, leavers, flexible working, absence reporting.
- Proactive management of short-term absences in line with the SOP.
- Work with HR Assistant to pick up recruitment administration.
- Administer the full leavers process, also ensuring exit interview are completed
and feedback is fed back to the team, and line managers where appropriate.
- Administer full flexible working process.
- Collate and log appraisals on an annual basis, also ensuring the HR Officer is notified of training requirements. - - Ensure any performance issues are raised and discussed within the team.
- To maintain the company organisation chart, with starters, leavers, staff movements.
- Influencing and building relationships with all stakeholders within the business, and ensuring behaviours are in line with Company values
- To provide general administrative assistance as and when required, to support any task, such as; projects, complex ER case work.
- Arrange and facilitate work experience placements in all areas of the business as and when required.
- Assist HR Officer and HR Assistant as and when required with ER case work by taking accurate notes during meetings, and assist in preparing/compiling documentation where required.
- Work with HR Officer to pick up training administration including the administration and co-ordination of internal training programmes
- Proactive engagement in gathering and analyse feedback on training programs to measure their effectiveness, assisting HR Officer with putting action points together for future training
- Work with Payroll Officer to pick up payroll administration as and when required.
- Administer the full Dedicated Service Award scheme.
- Assist with Occupational Health referrals and administration.
- Maintain the strictest confidentiality at all times.
- Provide general administrative assistance as and when required.
- Any other duties as deemed necessary and appropriate for the successful running of the department.
Skills, knowledge and experience
- Excellent communication skills with the ability to communicate with people at all levels.
- CIPD qualified or a willingness to study for this qualification (company funded)
- Experience in a similar role would be advantageous but not essential.
- Good computer skills with a sound knowledge of all Microsoft packages.
- The ability to either work on own initiative with minimum supervision or as part of a team.
- To ensure all work is completed in a timely and accurate manner.
- A proactive approach to work with the ability to prioritise and manage own workload.
- A highly motivated individual with a can do approach to work;
- Excellent team working skills with the ability to develop good positive working relations with all stakeholders.
- A flexible approach to work