Job Information

Our clients are a firm od successful Financial Advisers who have been established for almost 20 years. Due to this success require an experienced PA office Manager to support the Managing Director and office staff.

Duties:

Providing full secretarial support to MD

Dictation of letters and other correspondence

Production and distribution of letters, reports and presentations

Organising MD’s diary and ensuring MD is well prepared for meetings

Taking minutes at various management meetings & typing up minutes

Fielding calls for MD & taking messages

Organising food/refreshments for business lunches

Provide cover when necessary for Reception duties- mainly incoming/outgoing calls including post

Carrying out research for particular projects as requested by MD

Organising corporate & staff events

Managing First Aid

Purchasing various items for MD as and when required

Ad hoc paperwork & duties

Assist MD with Recruitment from vacancy to fill, through to arrival day

Help to ensure Job Spec is up to date

Assist in wording/presentation of any advertising

Act as receiver of applications and filter as agreed/forward to MD

Liaise with applicants (and recruitment companies) to offer 1st and 2nd interview dates as appropriate

Create and despatch offer and rejection letters

Define and request information needed from successful applicants prior to arrival, to share with MD for his files

Seek references on MD’s behalf

Ensure that all staff (inc new starter and leavers) know their holiday entitlement for the year, have a copy of the Holiday Leave Policy and the Holiday Leave request form

Act as the contact for all staff to request leave, referring requests onto the MD for signoff and keeping an electronic record and diary as they are agreed

This is a part time role 3-4 days per week with flexible working

Please apply on-line or contact Cameron James for a full job description and company information.