Job Information

We are working with a well-established and growing consultancy business and they are recruiting for an experienced Office Administrator.

The role will report into the Office Manager of a busy Head Office and will provide full administrative support, including front of house, Health & Safety administration and support to all head-office function teams. Key duties and responsibilities will include;

Administrative Support;

• Provide general administrative support to a team of surveyors, creating documents and reports, project filing, scanning, printing, assisting with quality checks etc
• Creation and maintenance of team contacts, project directories, creation and drawing registers
• Typing up minutes, formatting reports, PDF manipulation etc
• Recording office invoices

Health & Safety;

• Support for Office Health and Safety
• Maintain H&S paperwork, audits and periodic H&S checklist/risk assessment checks
• Maintain company Safety Management System to include Fire SMS
• Support in H&S audits
• Coordinate and schedule First Aid and Fire Marshal training for internal staff with support from HR
• Become First Aid and Fire Marshal trained

Office Support;

• Reception and Front of House duties, First point of contact for callers and visitors
• Responsible for phone system and switchboard, Fielding calls with appropriate actions and concise message taking, Respond to and deal with routine emails and general telephone enquiries
• Coordinate meeting rooms and diary, prepare meeting rooms for group company board meetings, external/client meetings and all interviews
• Manage and organise conference call lines
• Organise office deliveries and courier services, Sort and distribute post
• Travel and accommodation bookings

General Office Support;

• Maintain and replenish all office stationary, general office and kitchen supplies
• Maintain third party supplier relationships for general office maintenance and being internal point of contact for these queries
• Maintain company-wide staff lists
• Support new starter induction processes

For this role it is essential that you have proven office administration experience and are competent with MS Word and Excel. You must be organised and be able to use your initiative, as this is a busy and fast paced role.

Excellent communication skills, both verbal and written are essential and you must be professional and confident

This is a new role and an exciting time to join this business working within the Head Office function. The company offers an excellent working environment and hard work and commitment are recognised and rewarded.

Immediate need, so please apply online and a consultant from Cameron James will be in touch.