Job Details

PAYROLL OFFICER

Sector:Financial Services

Region : Yorkshire & Humberside

Location: Leeds

Salary: £38000

Job Ref.: 50959925

Job Information

Payroll Officer 

Full-time, permanent, based in Leeds (LS10) 
Salary:  £30k - £40k DOE
Reporting to:  Head of HR with dotted line to Finance Director

Role:
The Payroll Officer is responsible for processing and administering the Company’s payrolls (UK and International) accurately and on time each month, and in accordance with the Company’s financial protocols and Inland Revenue rules.

Duties and Responsibilities
- Processing all starters, leavers, and changes for payroll purposes accurately and on time, ensuring correct payment of salaries, benefits, statutory payments, and pension deductions, and carrying out manual calculations if required. 
- Ensuring employees are paid correctly following changes of circumstances such as sickness absence or parental leave.
- Running reports for overtime payments and checking timesheets, ensuring any overtime payments are approved and paid in line with Company policy. 
- Ensuring correct private mileage deductions are made monthly, and any deductions for car damage are deducted.
- Managing the online expenses system and ensuring expenses are paid to employees correctly, in line with the expenses policy. Understand the rules on expenses, and challenge claims where they fall outside of policy. 
- Ensuring expenses are taxed correctly in line with HMRC rules, taking guidance from the Finance Director as appropriate. 
- Working closely with the HR team to manage the leavers' process. Responsible for calculating any outstanding payments/deductions to be processed with final salary along with the P45.
- Timely distribution of payslips, managing employee pay queries promptly.
- Ensuring all payroll related payments are submitted to Finance for payment accurately and on time, including preparing the BACS files and payment request forms for PAYE returns/ Union Fees/CAPS /AEO/CSA/Pension.
- Completing all payroll reporting in a timely manner, including administering statutory reporting including P11D/P60/P45 and year end processes, submitting RTI reports to HMRC on a monthly basis, and submitting reports to benefits providers as required.
- Maintaining knowledge of payroll regulations through regular CIPD, and promptly reporting changes that may impact the business.
- Acting as the key point of contact for staff and managers – responding to payroll, benefits and pension queries in a timely and efficient manner, escalating queries as required.
- Managing the Locum process to ensure compliance with IR35. 
- Managing the pension process, ensuring the business is compliant with The Pension Regulator regulations and auto enrolment.
- Ensuring taxable benefits are correctly administered including preparing and submitting PSA returns to HMRC each year.
- Administering Company benefits schemes such as retirement, childcare vouchers, and Cycle2Work, in line with Company policies.
- Working closely with the international payroll 
- Working closely with Finance to ensure end of month payroll journals are processed correctly, and reconciling these to the payments made.
- Assisting with Company audits, providing data and answering queries in a timely manner.
- Ad hoc reporting for the Board of Directors or Head of HR as and when requested.
- Any other tasks as directed by the Head of HR or Finance Director to ensure the smooth and efficient running of the department.

Key Person Requirements
The successful applicant will need to have, as a minimum, experience of the following:
- Running a monthly, UK payroll with the ability to carry out manual calculations as required.
- Ability to co-ordinate amendments for an overseas payroll.
- Payroll reporting requirements
- Processing full employee lifecycle payroll amendments 
- Understanding of HMRC guidelines for all payroll related activities
- Pension scheme administration 
- Administering company benefit schemes.
- Knowledge of IR35 regulations