Job Details

HR Administrator

Sector:HR & Training

Region : South East England

Location: Kingston-Upon-Thames

Salary: £25,000 pro rata

Job Ref.: GIBB2004

Job Information

Cameron James Professional Recruitment is working with a Professional Services organisation who are looking for a HR Co-ordinator for a fixed term of 8-12 months to cover a maternity leave. The purpose of role will be to provide comprehensive HR support and administration and be responsible for ensuring the general smooth-running of the Human Resources Department.

The role will involve various aspects of HR activity including training, recruitment, new starters and leavers, along with general HR and administration tasks.

Responsibilities:
• To manage all aspects of HR administration including recruitment, training, record keeping and absence monitoring.
• To assist with the recruitment process to fulfill vacancies with high quality candidates in a cost effective and timely manner.
• To champion the role of training within the organisation to promote staff development.
• To assist with the organisation of the annual staff survey in order to enhance staff engagement.
• To assist with the organisation of staff events
• To lead the Investors in People re-accreditation project.
• Working with the HR Manager to help manage the recruitment process to fulfill vacancies with high quality candidates in a cost effective and timely manner, including liaison with agency and advertising sources, production of advertising and role descriptions (working with and supporting line management), initial candidate assessment, interviewing and profiling.
• To manage all aspects of recruitment administration.
• To conduct probationary period meetings for staff.
• To manage all aspects of HR administration, including the maintenance of personnel files.
• To conduct and record exit interviews.
• To manage all aspects of training administration, including collation of training feedback forms and review of training requirements arising from appraisals in order to provide proactive recommendations and solutions to the HR Manager.
• To help source and facilitate relevant training courses, liaising with external suppliers as required over course content, and managing all logistical arrangements cost effectively and within budgetary constraints and as agreed by the HR Manager.
• To support the HR Manager with the management of any staff policy matters, including grievance, disciplinary, flexible working, maternity/paternity and organisational change projects.
• To provide cover for Facilities Health & Safety Executive to ensure a safe working environment for all staff.
• To undertake ad-hoc projects as required by the HR Manager.

Person Specification:
• Educated to GCSE/O level and A level (or equivalent) standard including English Language & Mathematics at GCSE.
• Experience of using databases and Microsoft applications.
• Experience of working within a busy HR department.
• Good working knowledge of employment law and HR best practices.
• Evidence of continuing professional development.
• Excellent verbal and written communication skills with a good attention to detail.
• Ability to show initiative and make decisions.
• Strong organisation skills and an ability to prioritize workload.
• Ability to operate calmly, efficiently and effectively under pressure.
• An empathy with the Society’s mutual/friendly values and the needs of its members.
• Experience of working in small to medium sized organisations.
• Professional, effective and enthusiastic team player.
• Open and communicative style with all levels of the organisation and external contacts.
• Organised and methodical style.