Job Details

HR Administrator

Sector:HR & Training

Region : Greater London

Location: City

Salary: £35,000 pro rata

Job Ref.: GIBB2222

Job Information

Cameron James Professional Services are working with a professional services organisation which is looking for a HR Administrator to assist in the smooth running of the department by ensuring that a comprehensive, professional HR, Payroll and Benefits service is provided to clients for a Fixed Term of 3 months.

This is a pro-active, service-delivery focused role that supports the Group HRD and Business Partners with a focus on improving process efficiency.

Responsibilities:
• Advertise job vacancies internally and externally. Coordinate the logistics of the recruiting process including interview set-up. Manage entire recruitment process for junior-level roles
• Produce all paperwork required for new employees, including contracts, service agreements, and create personnel files. Complete and update a new starter checklist for each file and manage new starter process.
• Monitor upcoming end of probation periods and write to employees to confirm they have passed following liaison with Managers
• Organise and lead the HR induction session for new employees and inform relevant teams so that they can organise theirs
• Manage all correspondence required during the employee lifecycle (starters, leavers, transfers, secondments, changes etc)
• Respond to all employee queries to the HR Helpdesk in a timely fashion
• Collect HR performance data and compile reports as requested, manage and improve the supply of Key Performance Indicators to senior managers, provide analysis of key trends and management reports
• Identify process improvements to the system to ensure maximum optimisation of the work flow
• Organise the logistics of internal training sessions, book external courses and coaches and update training records on the HR management system
• Update training records on the HR management system
• Provide timely processing of accurate payroll information to outsourced managed payroll provider, including checking of payroll input
• Check pension schedule monthly - administration of pension contributions as part of payroll and reconciliation with payroll information
• Administer holiday rollover in the UK
• Produce salary review letters and total reward statements annually and upload new data into HR management system
• Provide salary and benefits benchmarking data and employee engagement data
• Administer Childcare Voucher and Cycle to Work schemes, including enrolments, processing for payroll, recording of data and ensuring the schemes remain compliant with HMRC regulations

Person Specification:
• 5 GCSEs Grade C or above (or equivalent) including high grades in Maths and English
• Good understanding of and interest in employment law, HR policies and practices
• Strong practical application of the Microsoft office suite and experience of an HR/Payroll system
• Manages a wide range of tasks but maintains focus on deadlines and priorities
• Excellent attention to detail and ability to plan, produce high volume of high quality work with a quick turnaround and deadline driven environment
• Excellent interpersonal skills, adapting communication style to situation, gravitas to deal with employees, line managers and directors
• Builds effective relationships with the business and key service providers
• Proactive, always looks for ways of delivering a better or more efficient service
• Respectful and professional in all dealings with people at all levels, demonstrating diplomacy and discretion