Job Information

I am currently working with an organisation in Birmingham who are looking to appoint HR Administrator/ Assistant.

The role is to provide comprehensive HR administration and support across all aspects of HR working closely with line managers/directors and reporting to the Finance Manager. The successful candidate will work with Finance Manager to ensure a high quality service is delivered to the business.

This is a stand-alone position and therefore the candidate must have extensive experience of working as a HR Assistant in a generalist role.

RESPONSIBILITIES

� 1st line of support and advice for managers relating to sickness, grievance and absences.
� Support Managers/Directors with recruitment requirements including production of person and job specs, source for candidates and selection through to interviews
� Co-ordinate interviews with recruitment agencies and direct applicants
� Initiate induction checklist for new starters and process in a timely manner
� Enter new starter information onto the relevant systems
� Arrange induction programs for new starters liaising with line manager/director
� Main point of contact for our payroll provider and all employees relating to monthly pay
� Collate and input all relevant information relating to payroll on a monthly basis (ie new starters, leavers, tax forms, benefits, contract changes, sickness absence and maternity/paternity pay)
� Provide reports to the departments and the business when necessary with support from the Finance Director
� Ensure all paper/electronic files are compliant at all times
� Co-ordinate training carried out in-house with line managers/directors, including invites, reserving and setting up rooms, organizing lunches and collating evaluation forms
� Monitor and record training for reporting purposes
� Ensure appraisals are carried out annually, sign off and file appraisals
� Responsible for processing all employee benefits, including pensions, private healthcare, travel and season ticket loans
� Manage the holiday scheduler, including adding new starters and removing leavers
� Manage sickness records
� Ensure appropriate security for all HR-related information
� Ensure HR Intranet is up to date
� Meet with employees and line managers/directors as per their requests
� Maintain an awareness of HR best practice at all times

SKILLS AND EXPERIENCE REQUIRED

� CIPD or equivalent
� Previous HR administration experience within a busy environment
� Ability to build effective relationships with line managers/directors and employees in all levels of the business
� Excellent IT skills, particularly Microsoft Excel and Word
� The ability to maintain strict confidentiality
� Excellent organization and time management skills
� Attention to vast amount of detail and commitment to high degree of accuracy
� The ability to work effectively under pressure
� Ability to organize and prioritise a varied and often urgent workload from a variety of sources
� Excellent communication skills : written and verbal
� Willingness and eagerness to learn new skills and produce high quality work
� Flexibility and willingness to accept change
� Willingness to travel to other office locations
� Knowledge of current UK employment law