Job Details

HR Administrator

Sector:HR & Training

Region : Greater London

Location: Middlesex

Salary:

Job Ref.: GIBB2501

Job Information

Cameron James Professional Recruitment are working with a national construction company who are looking to appoint a HR Administrator to support the wider HR Team.

The HR Administrator will be heavily relied upon to deal with timely administrative duties and the role involves office tasks such as regular photocopying, filing, archiving and document control.

Responsibilities:
• Processing of New Starter packs
• Receive new starters packs from sites & individuals
• Check starter forms/ contracts of employment, passports, documents
• Liaise with sites to provide additional information & documents
• Liaise with payroll to ensure new starters are uploaded to system
• Input new starters onto the HR data system
• Update HR file with valid Passports, visas, residence permits for existing staff
• Contact managers & individuals to request up to date info, record new documents on Snowdrop system, paper file copies.
• Complete staff reference letters & referee forms
• Collate incoming job applications & work enquiries. Provide senior management teams with applicant information,
• Respond to email applications, arrange recruitment surveys and contact applicants to arrange interviews etc
• Update monthly work enquiries list & issue to senior management teams.
• Answer Department incoming calls & general enquiries; be a first point of contact for all HR-related queries
• Process holiday & absence requests: liaise between employee, manager & payroll team
• Advise employees & managers of holiday entitlements, request relevant forms & ensure correct procedures are completed for absences, e.g absence request forms, fitness for work certificates
• HR Database maintenance. Update employee & company information: addresses, pay rates, benefits, location information etc. Ensure information is in line with Employment Law & legislation
• Any other ad hoc duties.

Person Specification
• Although experience in a similar HR function is beneficial, it is not a prerequisite.
• Experience in an office administration role is beneficial
• Administration & numeric skills
• Explicit understanding of confidentiality; tact, diplomacy & discretion
• Excellent interpersonal and customer-facing skills : a confident communicator with staff and external bodies, both verbally and in writing. You must enjoy working with people & be able to work very well as part of a team.
• Confident using Microsoft Word & Excel as well as general familiarity with other aspects of Microsoft Office & similar office software.
• The ability to work accurately, with attention to detail.
• The ability to work unsupervised and to tight Departmental timetables.
• Suitable educational background, preferably degree qualified.
• Able to use photocopiers, fax, scanners.
• Accept ad-hoc duties which require immediate attention.