Job Information

Cameron James Professional Recruitment are working with a Global Engineering company who are looking to appoint a HR Administrator to provide an effective and efficient HR Administration service to the Company and its International sites.

Responsibilities
• Ensure that all employees are recruited effectively and efficiently to the Company
• Ensure all adverts are placed in accordance with the Recruitment Policy utilising both internal and external media as directed by the HRM.
• Ensure that all applications are acknowledged.
• Ensure all positions are paper sifted in accordance with the HR policy and procedures.
• Ensure that interviews are arranged and co-ordinated in an effective manner.
• Ensure that Job Offers and Contracts of Employment are issued in a timely manner.
• Ensure that personal files are created for all new joiners
• Assisting the HR Advisor to ensure that all changes to employee’s terms and conditions of employment occur within a timely manner by producing standardised letters.
• Ensuring all starters and leavers are placed on the HR system in accordance with payroll deadlines.
• Assist the HR Advisor by providing advice, guidance, and support to Line Managers and Supervisors on all matters relating to employee relations, and health and safety issues.
• Ensure that the Company’s employee relations policies are followed and timescales are adhered to.
• Ensure that all employees are vetted in accordance with the Company’s vetting requirements and that the Data Protection Act is adhered to in relation to all employees’ personal data.
• Assisting the HR Advisor in ensuring that the Company’s Leaver policy is administered in a timely manner and that exist interviews are conducted effectively and trends are fed back to the HR Manager and Management Team.
• Assist the HRM and the HR Advisor through the maintenance/creation of all electronic and paper based filing systems
• Assistant the Head of Human Resources with the production of all monthly reporting by ensuring the timely input of non-attendance data, new starters, leavers, contractors and vacancies ensuring the timely production of any reports required from the data base.
• Ensure the prompt and timely processing, in accordance with the Finance Departments time scales and procedures, of all invoices received by the Human Resources Department.
• Undertake any other duties which the HRM and HR Advisor deem to be within your capability and necessary to support the business.

Person Specification:
• Prepared to study towards or hold the Certificate in Human Resource Management.
• A working knowledge of HR policies and procedures and providing guidance to Supervisors.
• Excellent administration Skills.
• Be competent and proficient in the use of Microsoft Word packages.
• Experience of information databases and producing reports from them.
• Good written and verbal communication skills.
• A working knowledge of HR databases and the production of monthly reports.
• Personal Qualities:
• Self confident and motivated with a positive outlook.
• Good planner and organiser of own workload and that of others.
• High degree of trust & Integrity.
• Open minded attitude with a flexible willingness to adapt and adjust.
• Takes personal accountability and responsibility for own actions and decision making.
• Determination to see tasks through to successful conclusion.
• An effective team member.
• High levels of personal integrity and confidentiality