Job Information

Cameron James Professional Recruitment are working with a business service provider who are looking to add a HR Administrator to provide a professional Administration function to the Company and external clients.
Reporting to the Manager, HR Services, you will be working as part of a team that takes pride in providing clients and the business with a high quality, friendly and efficient service. The role presents a great opportunity for career development in a growing company.

Responsibilities:
• Provide comprehensive administrative support to our Clients and within the HR Department
• Responsibility for the HR database to ensure that employee data, both internal and client, is efficiently and accurately updated as changes are received e.g. new starters, leavers, salary increases, promotions, personal details, absence data and reporting line changes
• Research of, and implementation of, training for internal employees as instructed
• Preparation of employee documents including but not limited to offer letters, contracts of employment, variations to contracts, promotion/pay changes and termination
• Responsibility for internal recruitment processes, such as, online advertising, review of CV applications, liaising with recruitment agencies, arranging interviews / meeting rooms as per the recruitment plan, issuing candidates with tests on arrival, ensuring interview templates and files are kept up to date and maintaining our preferred suppliers list of recruitment agencies with details of fees/rates
• Leading the on boarding process with new employees ensuring pre-employment checks are completed and that internal records and payroll submission data is complete
• Day to day contact with employees, responding to queries in a timely fashion in line with Service Level Agreements, and where appropriate escalating issues to the HR Officer / Manager, HR Services
• Monthly data checks before payroll file submissions to Clients for approval
• Liaising with the benefit broker to ensure that all actions are taken for benefit schemes in place for various clients and the Company e.g. notification of joiners / leavers
• Assisting in the updating of policies, procedures and employee handbooks in line with legislation changes and provide clients with guidance on policies, procedures and entitlements in place (e.g. maternity, paternity)
• Working alongside the HR Officer in the management of the benefit renewal process and data collation
• Ongoing maintenance of master template documents, for clients and the business
• Running reports as and when required on various employee data
• Updating internal and external websites accordingly in addition to the Company organisation chart
• Ad-Hoc administration as and when required

Person Specification:
• Strong demonstrable track record within an HR Administrator role
• Experience of working in a fast-paced, highly responsive and highly professional environment
• Shared service HR experience would be an advantage
• Microsoft Office skills / IT capability / HR software in particular MS Excel, MS Word, and Microsoft Office (emails/calendar)
• Proven experience in day to day communications with clients and third parties to resolve issues
• Ideally be CPP qualified or working towards CIPD qualification
• Strong communication skills
• Self-confident and assertive nature
• Accuracy and attention to detail
• Ability to work constantly to tight deadlines
• Ability to work with changing priorities
• Must be a team player and able to work on own initiative