Job Information

OVERVIEW

The activities described below represent what is required from the role of Logistics Coordinator and should not be seen as a prescriptive list of activities. These activities may, from time to time, be reviewed and changed in line with changing business requirements. This will be done in consultation with the role holders.

Company policies and procedures must be adhered to in all activities.

AIM OF THE ROLE

The aim of this role is to manage the timely delivery of all Project/assigned Purchase Orders, and ensure all obligations and requirements of the Purchase Order are fulfilled. Allied to which the progress, shipment and receipt of the purchased goods are effectively managed and accurately recorded.

CORE ACTIVITIES

Supplier Management

• Ensure every Purchase Order is expedited regularly to status delivery commitment.

• Progress payments to Suppliers by liaison with internal and external stakeholders

• Where required resolve (if necessary with support of Senior Logistics Coordinator) the terms of, and then process Letters of Credit for Suppliers.

• Ensure that all dealings with Suppliers are accurately recorded.

• Liaise with all Freight Forwarding Companies to ensure timely receipt of and then onward shipment of Orders.

Information Management

• Understand and work to Project timelines and Handover dates

• Keep the Project Manager informed of the current status of the Orders on each of their Projects.

• Agree with Project Managers and Design (FF&E) Team Leaders a course of action for any Orders that exhibit significant delivery delays.

• Provide Project Teams with proposals/alternative shipping methods and routes.

• Discuss with Senior Logistics Coordinator and/or Procurement Manager any Supplier/Shipping issues that require their support.

Shipping Management

• Manage the Shipping procedures and processes for all Orders, including direct shipments and those undertaken by Suppliers

• Obtain and upload all Shipping Documentation, including the necessary certification of documents.

• Liaison with all receipting Organisations/Companies to obtain the necessary Proof of Delivery or onward shipment.

• Ensure accurate Shipping Status reporting to Project Managers