Job Information

I am currently recruiting for a Health and Safety Administrator to join a facilities management organisation.

The purpose of the role is to provide day to day HSEQ administrative support and contribute to the long?term development of the HSEQ function in particular during an initial period of change, development and growth. This is a junior role within a small sized Health and Safety Function, offering the opportunity for the right person to progress their career and gain extensive experience within a fast paced commercial environment.

The successful candidate will have extensive experience in an administration role ideally within a Health and Safety team. They will need to be extremely organised and have great attention to detail. Good Computer skills and excellent telephone manner. Must be able to multi task in a fast paced environment.

This is an urgent position and candidates need to be able to start immediately.

RESPONSIBILITIES:

• Provide all Health, Safety, Environmental & Quality administration support
• Answer external and internal phone calls
• Supporting the Group HSEQ Manager one to one support when required
• Supporting the Group HSEQ team via project tracking
• Maintenance, consolidation and recording of statistical data from numerous local, regional and international worksites
• Assisting with the implementation, maintenance and improvement of the Integrated Management System
• Tracking and expediting closure of incidents and outstanding actions
• Assist with the preparation of monthly system reports
• Minute taking and action chase up / tracking
• Assisting with Document Control tasks as and when required
• Reviewing quality aspects and control of project documentation
• Assist with coordination of internal and external audit and inspection activities across the Company
• Assist with tender preparation and responses : administrative when needed
• Input of Accidents / incidents to internal database
• Undertaking accident / incident investigation administration
• Producing accident statistics as an when required
• Arrangement of meetings, booking of meeting rooms & ordering of lunch for meetings
• Liaising with external consultants when required
• Maintain and develop the filing system, specifically managing all stored data both soft and hard versions, efficiently and consistently in line with the departments requirements
• Carry out any other reasonable ad hoc duties in order to support the HSEQ department and develop self
• Undertake other duties as directed by line managers commensurate with the post


SKILL & EXPERIENCE REQUIRED

• Previous HSEQ experience desired but not essential
• Previous Administration experience
• Has an excellent understanding working within a fast paced
• A considerable knowledge and experience working with Microsoft tools is essential,
• Educated to a minimum of 8 GCSE’s level A-C or equivalent