Job Information

Cameron James Professional Recruitment are working with a National Environmental Services company who are looking to appoint a HR Administrator to provide comprehensive human resource administration support and a first line information and problem solving service to employees.

Responsibilities:

• Generate all administrative documents in an efficient and timely manner including the following in accordance with departmental procedures:
• Process documentation in respect of all HR activities to ensure that records are accurate and reflect the current situation.
• Update and maintain the HR system database for specified employees to ensure that the accuracy of the system is maintained.
• Produce correspondence, documents, presentations, analyses and reports and manage diaries, arrange meetings, events, accommodation and travel, optimising effective time, as requested.
• Assist in increasing standardisation and automation of HR processes.
• Contact appropriate Recruitment Agencies as required to organise temporary staff requested by departments. Ensure that rates charged are competitive and renegotiate rates where necessary.
• Manage applicant responses in a polite, positive and legal manner. Prepare and send offer documentation, monitor acceptances, and reference check.
• Respond to reference requests from new/prospective employers.
• Conduct induction programmes for temporary employees, as required, and provide a back-up induction training resource for permanent new starters. Ensure the relevant documentation is generated and processed correctly.
• Research, appropriate training courses as directed. Organise dates, venues, appropriate facilities and book courses and facilities with suppliers. Notify course nominees of attendance requirements and administer the courses where necessary.
• Administer the Performance Appraisal System, ensuring assessments are complete and relevant documentation is returned.
• Receive enquiries of the HR department
• Deal with issues arising, providing relevant information, solving routine problems independently, in a confidential manner and passing on more complex enquiries to the relevant HR personnel.
• Follow and update departmental procedures to ensure that all HR enquiries are dealt with effectively and efficiently.
• Participate in running HR projects to advance current HR practice.
• Provide support to payroll generation as and when required, providing cover when necessary.
• Calculate individual pay from approved hours worked and job/individual pay rates, and, input to the payroll system.


Person Specification:

• Preferably qualified with the Certificate in Personnel Practice or part CIPD.
• Able to demonstrate good Payroll understanding and relevant experience.
• Experience of working at senior management level and in a unionised environment.
• Strongly computer literate (word-processing, spreadsheet, power point, graphics, HR software, etc).
• High degree of interpersonal and human relations skills when dealing with individual queries particularly those involving sensitive issues.
• Capable of dealing with confidential information sensitively.
• Well organised and able to handle heavy workloads.
• A flexible and pro-active approach to cope with constantly changing environment and priorities.