Job Information

Procurement Administrator

The Role:

The Procurement Administrator will be working within the finance team, but also work closely with the Development Directors to raise purchase orders (for products, materials and services) often within challenging deadlines and maintain their integrity with regard to coding, budgets, amounts and timing. Part of the role will be to develop a good understanding of each project being undertaken and to liaise with Project Managers to assist their understanding of our requirements and to check that orders are being placed with appropriate suppliers. There will be responsibility to ensure that orders are progressed and updated when appropriate as projects progress and eventually complete.

You will pro-actively monitor and manage open orders to ensure they are either correctly accrued or deleted as appropriate, You will need to accurately record transactions on our computer systems and in hard copy where necessary, enabling management information to be produced.
You will need to meet regular deadlines for both reporting and transactions. Due to significant growth, the requirement for process and systems to keep pace with changing company environment, will give you scope to suggest and improve the procurement systems as we evolve. You will be an integral part of our finance team providing administrative support where needed and other ad hoc duties.

What We Are Looking For:

• Your approach means that you strive to exceed expectations, take a long term view and treat everyone with respect. Our philosophy of improving, evolving and positively challenging the norm and ourselves will already be a part of your day to day life. Motivation is important and you’ll be able to work on your own initiative, but also contribute to the wider team.
• As you would expect with our sights and expectations are high and your experience will be the key to meeting and exceeding them.
• You will have previous experience of Purchase Order input and management and will be able to work effectively under pressure, prioritising so that you meet deadlines. Organisation, multi-tasking and practical problem solving are also included in your key skills and you will be able to combine seeing the bigger picture with the attention to detail that ensures a high quality result.
• You will also be highly IT literate, having an excellent working knowledge of spreadsheets and documents, and experience of using accounts packages and web-based email. The company operates a Google environment, but experience of this is not required and suitable training will be provided to enable to you to transfer your skills.
• In terms of qualifications, you ideally be MCIPS qualified




The role is based in Cheltenham and will require frequent attendance to other Southerly offices to meet up with the rest of the team.