Job Information

Cameron James Professional Recruitment are working with a Legal services firm who are looking to appoint a HR Assistant for a FTC of 9-12 months.

Responsibilities:

• To assist the HR Director or HR Manager with appraisals.
• To assist the HR Manager in handling administration relating to maternity, paternity and adoption leave.
• To be responsible for ensuring that HR information is available through the intranet site.
• To assist the Director of HR and HR Manager with projects or initiatives as appropriate.
• To assist with new joiner administration
• To assist the Director of HR or HR Manager with recruitment activity as appropriate eg co-ordinating interviews, liaison with agencies, assisting with the preparation of job descriptions etc.
• To ensure that speculative recruitment enquiries are dealt with promptly.
• To ensure that recruitment information on the firm’s website is up to date.
• To co-ordinate work placements.
• To assist the Director of HR and HR Manager with due diligence for the annual salary review.
• To assist the Director of HR with the administrative aspects relating to the firm’s people insurance policies
• To work with the HR Manager to ensure the upkeep and accuracy of data held on the HR database
• To run regular and ad hoc reports for the Director of HR as requested.
• To assist with the annual audit of key data held.
• To create good working relations with people at all levels of the business such that they feel able to talk with a member of the HR team about any issues relating to or impacting on their work.
• To bring any employee relations issues to the attention of the Director of HR.
• To assist with the duties of the HR Manager in his/her absence and cover urgent tasks in the absence of other HR colleagues.
• To assist with any other duties in line with the level of responsibility of the post.


Person Specification:

• Preferably educated to degree level or equivalent.
• Preferably CIPD qualified (or working towards this).
• Previous experience of working in HR
• Good written skills : ie the ability to compose letters and emails and also to draft papers on HR issues.
• Good research skills.
• Good interpersonal skills and the ability to build relationships at all levels in the business and with external contacts and suppliers.
• Well organised.
• Good level of IT knowledge: spreadsheets (including pivot tables and V look up) , databases, word, outlook, PowerPoint and the willingness to learn new IT packages.
• Flexible : ie happy to change course to meet the needs of the business.
• Pro-active approach.
• Team orientated working style.
• Ability to be discreet and maintain confidentiality.
• Good prioritisation skills.
• Able to work well under pressure as required.
• An understanding of HR best practice.
• An awareness of employment law issues.
• Competency to build up a good working knowledge of the firm’s HR processes and procedures, including terms and conditions and information contained within the Staff Handbook.
• Collaborative working style.