Job Information

I am currently recruiting for an experienced Office Manager for a IT services organisation in central London.

The purpose of the role is to provide a comprehensive range of Office operational support to the Management Team and colleagues at the organisation.

The role holder will be required to build and foster effective relationships within and beyond the company and make sure that all HR and personnel tasks are performed efficiently.

The successful candidate will have worked in a similar Office administration ideally HR responsibility role previously, they will have experience of recruitment, good attention to detail, have a good understanding of basic Employment Law, have a Degree and A-levels

This is an URGENT POSITION and the client NEEDS SOMEONE TO START IMMEDIATELY.

KEY RESPONSIBILITIES:

• Communicate and implement new initiatives in partnership with key stakeholders
• Review and update the Company Handbook in accordance with the employment law and ACAS good practice
• Communicate new policies to the management and provide advice
• Review recruitment policies to ensure effectiveness and fairness of selection techniques and the recruitment process
• Manage recruitment : including relationships with agencies and other channels and the candidate selection, interviewing and on-boarding process
• Manage office assistants work in support of general office support
• Identify Office related projects and initiatives in line with organisational needs
• Work closely with the management on recruitment
• Advertise vacancies by drafting and placing adverts using a wide range of media
• Drive CV selection meetings
• Receive and review applications, manage interviews and qualifying tests
• Provide feedback after the interview
• Keep up to date records
• Prepare contracts and liaise with joiners prior to the start date
• Act as a key contact for employee relations issues
• Chair discipline and grievance meetings
• Absence and leave management
• Organize background checks and administer sponsorship certification for migrant workers
• Regularly report on staff turnover, absence etc. to the management
• Liaise with external HR and legal advisors when necessary on HR issues
• Administer data for monthly payroll in accordance with statutory and contractual terms
• Process documentation for joiners and leavers, and other remuneration calculations such as on-calls, company loans, pensions, recruitment expenditure and health and life insurances
• Oversight of the Office Administration team which covers: answering phones, performing reception duties, facilities management, company events, helping with travel and other bookings, post/other ad hoc office tasks.


SKILLS AND EXPERIENCE REQUIRED

• Proven successful experience in office administration
• Experience with Recruitment
• Degree
• Good knowledge and experience of Outlook, Word, Excel and PowerPoint
• First-rate problem solving ability
• Diligent and logical, with a willingness to learn
• Attention to detail and managing delivery to stringent time scales
• Excellent communication and organisation skills