Job Details

HR and Payroll Administartor

Sector:HR & Training

Region : Greater London

Location: London

Salary: £23,000 - £27,000

Job Ref.: GHLOPA9990

Job Information

I am currently recruiting for a Payroll and HR Administrator to a professional organisation in central London

The purpose of the role is to administer payroll data and ensure accurate and timely submissions to the payroll system, whilst maintaining correct records, which will satisfy the external auditors.

The successful candidate will have worked in a similar payroll function and have experience of administration of ideally Starters and Leavers, Maternity, Paternity, P45’s and P60’s. They will need to be extremely organised and have great attention to detail. Good Computer skills and excellent telephone manner. Must be able to multi task in a fast paced environment.

They will also have worked as a Generalist HR administrator and will have great attention to detail. This role entails providing high quality administrative support to the HR team. You will need to deliver an efficient, accurate, reliable and organised approach to a multitude of general administration tasks, including but not limited to payroll, administering HR related documentation; offer letters, contracts, processing starters and leavers and maintaining the HR database and all personnel files.

Ideally they will have worked with “Peoplesoft” and “ADP Freedom” systems but this is preferred but not essential.

THIS IS AN URGENT POSITION AND NEED SOMEONE WHO CAN START IMMEDIATELY.

RESPONSIBILITES:

• Inputting starter information on to payroll system with a high level of accuracy
• Processing leavers
• Issuing tax forms e.g. P45’s, P60’s
• Eligibility to live and work in the UK checks

• Processing numerous payrolls weekly for over 9000 employees, processing the wages journal, dealing with payroll queries
• Reconciling wages accounts
• Carry out payroll calculations such as Maternity, Paternity, Sickness and Pension
• Be responsible for all statutory requirements including RTI

• Sending information and liaising with HMRC
• Act as the first point of contact for all basic level HR queries.
• Provide and excellent HR administration service to the team delivering accurately and efficiently, often within strict or tight deadlines.
• Prepare all offer letters, contracts and starter packs and produce all standard HR documentation e.g. increase/ promotion letters, reference or mortgage requests, confirmation of resignation etc.
• Manage the monthly probation report, liaising with the relevant HRM and produce confirmation or extension paperwork.
• Process season ticket loans.
• Process all starters and leavers and complete all related joiner and leaver administration. Send out weekly starter/leaver lists.
• Send exit interview questionnaires and book exit interviews in for HRM.
• Manage the team holiday and sickness record and keep this updated at all times.
• Responsible for the general upkeep of the office, keeping the office tidy and placing stationary orders when necessary.
• Maintain all personnel files, ensuring all are filed correctly, the contents are in order, name tabs and file covers are replaced where necessary and archiving is carried out on a regular basis.
• Process invoices promptly.
• Filing, scanning, photocopying and printing.
• Adhoc HR administration and assist on projects as required.

EXPERIENCE AND SKILLS REQUIRED:

• Previous payroll experience.
• Educated to a minimum of 6 GCSE’s level A-C or equivalent
• Highly organised with strong proven administration skills
• Willing, helpful and able to work as part of a team using initiative to assist other team members
• Ability to meet strict deadlines
• Accurate, reliable and detail :conscientious
• Professional attitude
• Able to work smartly in a manner that is efficient, effective and demonstrates added value
• Takes responsibility and accountability for own work
• IT literate and competent with Microsoft office. Knowledge of using and inputting into databases
• Possess a sound knowledge of generalist HR activity and keeps HR skills up to date
• Understands the need to maintain a high level of confidentiality at all times
• Good interpersonal skills and good communications skills, both written and verbal
• Results focused and solutions oriented