Job Information

Cameron James Professional Recruitment are working with a public sector organisation who are looking to appoint a HR Administrator for 12 months on a fixed term contract. The HR Administrator will provide a comprehensive pro-active and professional HR administration service to the organisation, with specific responsibility for managing sickness and absence logging, the new joiner process from offer letter to induction, recruitment administration, invoice tracking and data entry.

Ensure administrative processes are consistent, timely, of a high quality and are compliant with legal and organisational requirements.

Responsibilities:

• Carry out all HR administration in a timely, accurate and efficient manner, including but not limited to the production of standard letters and contracts (one off and mail merge), monitoring the recruitment inbox on a daily basis; provision of accurate and meaningful statistics and management information, using the HR information system.
• Complete the recruitment process from handover of a finalised applicant pack to ensure a smooth on-boarding process, including but not limited to, reference and right to work in the UK checks, DBS checks and induction. Follow up with line managers as appropriate to ensure resolution of missing/incomplete employee data. Monitor the recruitment inbox on a daily basis.
• Maintain up-to-date computerised and manual records for all applicants and employees, including candidate diversity records.
• Provide accurate and meaningful statistics and management information, using the HR information system and Excel. Prepare and provide ad hoc and routine reports to the HR team as requested including the provision of routine KPI information as needed, ensuring accuracy of data and alerting the HR Services Manager and relevant HRBP if there are specific concerns.
• Liaise closely with payroll in relation to new starters, leavers and any employee changes, ensuring all supporting documentation is in place.
• Prepare hearing packs, note and minute taking at Disciplinary, Grievance and other HR meetings.
• Responsible for the creation, maintenance and archiving of all HR files, ensuring that all files are up to date and complete.
• Responsible for the logging of all HR related invoices to allow for the accurate reporting of budget information.
• Provide general HR administration support to the HR Management Team including the Director of People & Organisational Development.

Person Specification:

• Proven experience of working in a HR administrative environment and dealing with all aspects of administration, with particular emphasis on accurate record keeping, data processing and HR systems.
• Solid experience of using HR databases and intermediate to advanced user of Microsoft Office applications.
• NVQ or similar qualification in business administration / and or HR qualification desirable.
• Commitment to provide a high quality and pro-active service to all customers and ability to communicate effectively both verbally and in writing.
• This role requires a DBS check
• Relationship Management
• Flexible and co-operative team player.
• Interacts effectively with all or most levels within the organisation.